Privacy

We will collect some personal data from you when you respond to a Historic Environment Scotland (HES) consultation on our Citizen Space Consultation Hub.

Personal data

This personal data includes your name, email address and whether you are responding on behalf of an organisation or as an individual. We may ask you for other personal information such as your age and/or gender: this would be for a specific purpose to do with the individual consultation where we need to ensure we are collecting responses across demographic groups.

Purpose of processing   

We use the information gathered in the consultation to inform our policy-making, improve our services and to gather views from the public about designations and listings. The lawful basis for processing your information is public task when it is directly related to our role in protecting Scotland’s environment and properties in care. We use legitimate interests as the lawful basis for improving our services to you.

Use of personal data

The personal data collected will be used to manage the consultation. Following your submission, we will send you an acknowledgement using your email address and if you give your permission, we may contact you about the consultation in future. 

If you give us permission we will publish your name with the consultation response, but we will never publish your email or contact address.  

Storage

We will store your consultation response for 2 years following the end of the consultation. Delib, our third-party processor, will store responses for 60 days and then delete them. Your personal data will be stored in the UK and will not be transferred outside of the EEA. You can see more information about how Delib process your personal data in their privacy notice at the bottom of this page.

Your rights

You have the right to access the personal data we have about you, the right to rectify any inaccuracies and the right to request its erasure. You can see more information about your rights and how we manage your personal data in our privacy notice.

Delib Privacy Information

Delib’s software (this website) enables organisations to set up and operate democratic exercises, through which they will engage with you.

When you access and use this site, your information submitted to these exercises will go to the data controller: the organisation running this site. If you have provided it, this information may include personal data (e.g. your name, age, contact details etc.).

Delib’s role is to process this data on behalf of the controller. Processing means (among other things): making sure this website runs properly, that your data is securely stored and is available to the controller so that they can do their work effectively.

Our primary purpose is in making software platforms that help you to have your say. To do this we need to make sure that when you do, your data is safe, secure, and can be worked with effectively. So that’s what we do. Delib will not access your personal data unless requested to do so by the controller, and only for the purposes of helping them or you.

The data controller will have a privacy policy or other information notice, which sets out how they will hold and use the information you provide, as well as your rights in relation to that information. This policy or notice may be included on this page, or can be obtained by contacting them.

If you have any questions or requests about your personal data, these should be sent to the data controller in the first instance. Delib cannot directly deal with such enquiries as it does not control how your information is used.

Collection of Anonymous Browser Information

Delib stores information which is provided by your computer when you use the website. For example, your browser type, IP address, language preference, referring site, and the date and time. Delib's purpose in collecting this information is to maintain the security of the website and for the purposes of operating and improving the software.